Manage project access

Choose whether all team members or only selected members can see a project, and add or remove who has access.

When you’d do this

By default every team member can see every project. When a project is sensitive or only relevant to part of the crew, switch it to Selected Members so only the people you add can see it and its photos.

What you need

Role: Team Owner, or any role with "Manage project access" enabled
Surface: App and Web
Plan: Free · Business
Affects: In Selected Members mode, members you do not add lose visibility of the project on App and Web

Steps

Open the project, then go to Who Has Access.
Choose an access mode:
- All Members: every team member can see the project (this is the default).
- Selected Members: only the members you add can see it.
If you switched to Selected Members, confirm the change in the dialog that appears.
To add people, tap Add, search for a member, select one or more, then tap Done.
To remove someone, tap the remove icon on that member’s row, then confirm.

Access modes

Mode	Who can see the project
All Members	Every current and future team member (default)
Selected Members	Only the members you explicitly add

When you add members, the picker lists only people not already in the project, and results are ranked by how closely they match your search.

Common pitfalls

Switching from Selected Members back to All Members clears your selected list. If you later switch to Selected Members again, you have to re-add everyone from scratch.
New members are not auto-added to Selected Members projects. They only inherit visibility on All Members projects. After someone joins the team, add them manually to any restricted project they need.
An empty Add list means everyone is already in. The picker hides members who already have access, so if it shows nothing, the whole team is already included.