Export photos as PDF

Build a customizable PDF report from Teamspace on the web, with a cover, an overview, a map, and per-photo details.

When you’d do this

You need a polished PDF to send to a client, inspector, or for your own records. In Teamspace on the web you can customize the cover, choose which summary details appear, add a map page, pick which fields show under each photo, and set the photo order.

What you need

Role: Any member with photo access
Surface: App and Web
Plan: Free · Business
Affects: Up to 1000 photos per PDF in Teamspace

Steps (Web)

Reach the report editor one of two ways:
- Tick the photos on All Photos or a project’s Photos tab, up to 1000, then click PDF in the toolbar. This goes straight to the editor.
- Or click PDF in the left sidebar under Share & Reports, narrow the list with Project, Member, Time Range, or Type, tick the photos, then click Continue.
In the editor, use the panel on the left to customize the cover, the overview, the map, the per-photo fields, and the photo order (see below).
Click Download.

What you can customize (Web)

Cover page

Element	What you can do
Logo	Upload an image (SVG or PNG, up to 2MB), then change, crop, or remove its background. Turn the logo on or off. The cover divider and footer bar take their color from the logo.
Title	Set the report title. Defaults to Work Report.
Summary	Add a free-text summary block. It can run onto extra pages if long.
Team name, Author, Date	Filled from your team and account, and from the export time. Shown read-only.

Overview

Toggle any of six summary items. They are calculated from the selected photos:

Item	What it shows	Default
Period	The date range, and how long it spans	On
Photos	The count, and how many of them Timemark verified	On
Members	Each member with the number of photos they took	On
Projects	Each project with its photo count. Photos with no project are counted under Ungrouped	Off
Devices	Each device model with its photo count	Off
Locations	Each address with its photo count, linked to Google Maps	Off

Map

A map page plotted from the photos’ GPS. Turn the whole section on or off, then:

Option	What it does	Default
Photo thumbnails	Each pin shows the photo itself. Adds Cluster nearby photos, which merges close pins into one with a count badge, and a Size slider.	On
Check-in time	Prints the date and time under each pin. Adds a 12h / 24h toggle and its own Size slider.	Off
Route	Draws a line through the pins in capture order.	On
Area	Outlines the ground the photos cover. Needs at least 3 photos with GPS data, and stays greyed out below that.	Off
Distance	Labels each leg of the route with its length. Choose ft / mi or m / km.	Off
Share link	Adds a View these photos on the map link under the map.	On

Select photos to display limits the map to some of the report’s photos.

Photo pages

For each photo, toggle which of seven detail fields appear, and each shows only when the photo has that value:

Member, Project, Tags, Time, Address, Coordinate, Photo Code

All seven are on by default. Address, Coordinate, and Location rows link to Google Maps. Photo Code links to the verification page. Photo link adds a link back to the photo on the web. You can also add per-photo Notes, add a photo the export didn’t include with + Add photo, and reorder photos (sort by time ascending or descending, or drag into a custom order).

Other controls

Zoom the preview from 25% to 150%.
Build the file name from Title, Export date, Team name, Prepared by, and a Custom part. Toggle and reorder the parts. The file name sits at the top of the editor, not behind Download. Custom is the only part off by default.

Exporting a PDF in the App

In the App, the PDF export is limited to photos plus their metadata. You can set a Title and a Logo, but the manifest and per-field toggles are available only in Teamspace on the web. To export in the App, select photos in Teamspace and tap PDF in the tool panel at the bottom. To include every photo in the list, tap Export at the top and choose PDF. Set the title and logo, then tap Generate. See Export a PDF in the App.

This page covers photo PDFs. To turn one checklist submission into a PDF, see Export a checklist submission as PDF.

Common pitfalls

PDF only shows in the toolbar once you’ve ticked a photo. With nothing ticked, start from the sidebar.
Up to 1000 photos per PDF in Teamspace. Selecting more prompts you to trim the selection.
Leaving the editor throws your edits away. Going back asks “Leave preview? Your current PDF edits will be lost.” Finish and download in one session.
The cover divider and footer color come from your logo. To change that accent color, upload a different logo.
A field is hidden when the photo has no value for it. Tags, for example, appear only if your photos carry tag data.