Manage permissions
Reassign roles, change a member's permissions, and understand the All Photos vs Own only scopes.
When you’d do this
Section titled “When you’d do this”Someone got promoted, or one person needs more access than the default Member role gives, or less than Admin gives. You can change their role without re-inviting them.
To change what a role means (its permission set), see Customize a member role instead. This page covers changing which role is assigned to which member.
What you need
Section titled “What you need”- Role
- Team Owner, Team Admin
- Surface
- App and Web
- Plan
- Free · Business
Steps: change a member’s role
Section titled “Steps: change a member’s role”- Go to Settings → Members & Access.
- Find the member in the Members table.
- Hover over their row, then click the pencil (edit) icon that appears on the right.
- Pick a different role from the dropdown.
- Save.
The change takes effect immediately. The member sees their new permissions on next page refresh in Teamspace or the App.
Who can change whose role
Section titled “Who can change whose role”- A Team Owner can set any role except Owner. You can’t reassign the Owner role from this picker (see pitfalls).
- A Team Admin can change Members and custom-role holders, but can’t change another Admin’s role, the Owner’s role, or their own role.
- No one can change the Owner, and no one can change their own role. For these, the edit control doesn’t appear.
Changing a role from the App
Section titled “Changing a role from the App”| Platform | Change roles in the App? |
|---|---|
| iOS | Yes. A Team Owner or Team Admin opens the member under Members & Access and picks a new role. The Owner can assign any role except Owner. An Admin can’t assign Owner or Admin. |
| Android | No. Tapping Members & Access opens Teamspace on the web, where you make the change. |
Understanding photo scope: All Photos vs Own only
Section titled “Understanding photo scope: All Photos vs Own only”Photo permissions (Delete / Move / View / Download) have three possible scopes:
| Scope | Means |
|---|---|
| All Photos | The member can act on every photo in the team, no matter who captured it. |
| Own only | The member can act only on photos they personally captured. |
| Deny | The member can’t perform this action at all. |
By default, Member can View and Download All Photos, but can only Delete and Move Own only. This is intentional. It lets people see context but prevents accidental tampering with teammates’ captures.
Steps: verify what a member can do
Section titled “Steps: verify what a member can do”- Go to Settings → Members & Access.
- Expand 3 Roles (Permission group).
- Find the column matching the member’s role.
- Each row in the PHOTOS / PROJECTS / TEAM sections shows that role’s effective permission.
If the role is labeled Customized, the displayed values reflect the customizations.
Common pitfalls
Section titled “Common pitfalls”- Demoting an Admin doesn’t recall their existing actions. Photos they deleted and projects they edited stay done.
- You can’t have zero Team Owners. To hand off ownership, transfer the Team Owner role to another member in the Timemark App, under Teamspace → Settings. If you get stuck, contact support.
- Role changes don’t notify the member. Either tell them out-of-band or expect a question when they try a now-disabled action.
See also
Section titled “See also”Last updated: