Export a checklist submission as PDF
Turn one submitted checklist into a PDF report you can save or send from the App.
When you’d do this
Section titled “When you’d do this”A member has finished a checklist on site and you need a clean report of that one job. You might send it to a client or a manager, or keep it for your own records.
What you need
Section titled “What you need”- Role
- Any member
- Surface
- App
- Plan
- Free · Business
Right after you submit a checklist, the success sheet already has an Export PDF button. Tap it and skip to step 4.
For a submission from earlier:
- In Teamspace, open the project, then the Checklists tab.
- Tap the checklist, then tap the submission in Activity.
- Tap Export PDF at the bottom, next to Share.
- Wait while the Preview shows Generating PDF….
- Tap Save to keep the file on your phone, or Share to send it.
What’s in the PDF
Section titled “What’s in the PDF”| Part | What it shows |
|---|---|
| Header | The team name and the checklist name |
| Summary | Submitted by, Period, Start, End, and the photo count marked Verified by Timemark |
| Checklist details | One row per step with its answer. Photos appear as thumbnails. Click one in the PDF to open the full image. Signatures show with the signer’s name and signing time. |
| Last page | A QR code labeled Scan to view the original data, which opens the full submission online |
The file is named after the member, the date, and the checklist, for example
James Bound-May 8 2026-OSHA Check.pdf.
Common pitfalls
Section titled “Common pitfalls”- Export PDF stays greyed out until the submission is finished. In-progress checklists show “Available after submitting”. So do submissions made offline that haven’t uploaded yet. Once the upload finishes, export from the submission.
- “Failed to generate PDF” means the file couldn’t be built or downloaded. Check your connection and tap Retry.
- Leaving the preview stops the export. Opening it again starts over, so stay on the page until the file is ready.
- Deleted photos are left out of the PDF.
- This is App only. Submission details on the web have no PDF button. On the web, export submissions to Excel instead. See View checklist submissions.
- This is not the photo PDF. To build a PDF from project photos, see Export photos as PDF.
See also
Section titled “See also”Last updated: